--- title: "Sitecore Content Reminders" description: "Sitecore content reminders let you schedule publishing and editing without being present. TechGuilds explains how to set up and manage them in the CMS." canonical: "https://www.techguilds.com/blog/sitecore-content-reminders/" type: "BlogPosting" author: "Ken Gray" publishedAt: "2018-12-24T05:00:00.000Z" updatedAt: "2026-05-21T14:38:33Z" source: "https://www.techguilds.com/llms.txt" --- # Sitecore Content Reminders On occasion, as a content manager, you may need to have content edited, published, or unpublished at a time when you’re not available or there may be content that is only meant to be visible for a specific period, like holiday greetings – Merry Christmas! – or out of the office message, or an important government mandated compliance notification/article. It’s at these times when you need a reminder to either remove the expired content or notify someone on your team, to publish or unpublish the content in your absence. There is where Sitecore Content Reminders come in. ## Requirement For reminders to work, you need to ensure that your Sitecore instance/installation is configured to send out e-mails. Talk to your Sitecore Partner to ensure your **SMTP settings** are configured correctly. ## Here is how to set up a content reminder: In my example, I have a Poll that needs to be unpublished on December 24 and replaced with the Poll results which is a manual calculation. However, since I’m on vacation from December 21, I will notify a colleague who will be available, to handle the task for me. 1. Select the item you want to set a reminder for. ![Select content for setting a reminder](https://www.techguilds.com/-/media/Old-Content/TechGuilds/blog/2018/Article07-Sitecore-Content-Reminders/article-07-image-01.ashx?h=auto&hash=DE763D116A4CB7516F69BF175C96AF8E) 2. Click the **Review** menu tab. ![Content Reminder click Review menu](https://www.techguilds.com/-/media/Old-Content/TechGuilds/blog/2018/Article07-Sitecore-Content-Reminders/article-07-image-02.ashx?h=auto&hash=1229C24651D017D0101CA6D09BD22C1D) 3. Next, from within the Review ribbon, click the arrow on the **Reminder** button to display its options. ![Expand the Reminder option](https://www.techguilds.com/-/media/Old-Content/TechGuilds/blog/2018/Article07-Sitecore-Content-Reminders/article-07-image-03.ashx?h=auto&hash=05756D2545358681E2A0B1179A53AC3B) 4. Select the **Set Reminder** option. ![Select the Set Reminder option](https://www.techguilds.com/-/media/Old-Content/TechGuilds/blog/2018/Article07-Sitecore-Content-Reminders/article-07-image-04.ashx?h=auto&hash=22547D71E5FD90E81D6B2909AF0A2AC1) 5. Type a message to the recipients of the reminder and click the **Next** button. ![Enter the details for the Content Reminder](https://www.techguilds.com/-/media/Old-Content/TechGuilds/blog/2018/Article07-Sitecore-Content-Reminders/article-07-image-05.ashx?h=auto&hash=CA043495693879C2F9BBC078F8C7226E) 6. Set the **Date and Time** for when the reminder will trigger and **enter one or more e-mail addresses** for the recipients. **You can add multiple recipients by separating the e-mail addresses with a semicolon**. ![Enter the date, time and email for who will receive the reminder](https://www.techguilds.com/-/media/Old-Content/TechGuilds/blog/2018/Article07-Sitecore-Content-Reminders/article-07-image-06.ashx?h=auto&hash=BCF3143454AE64AD2939E0A1C5D1B9E5) 7. Click the **Set** button and then the **Close** button and you’re, well...all set. [Image: Close the confirmation box.] ### Notes - You can only set up one reminder at a time for any given content item. - Sitecore doesn’t indicate that an item has a reminder anywhere except within the Reminder button. ![Tip for content reminder ](https://www.techguilds.com/-/media/Old-Content/TechGuilds/blog/2018/Article07-Sitecore-Content-Reminders/article-07-image-08.ashx?h=auto&hash=AA66CF9AED46D7363EE6A1208EE9DBCE) - If you are using reminders only for publishing and un-publishing items, you might consider using an [automatic publishing module](https://marketplace.sitecore.net/en/Modules/A/Auto_Publish.aspx). See the posts on [Scheduled and Advanced publishing with Sitecore](https://www.techguilds.com/blog/scheduled-and-advanced-publishing-with-sitecore-part-1). ### Tip To get around the limitation of only being able to create a single reminder per item, you can add some additional comments for the recipient. For example, you could add a comment that reads… “Hello colleague, when this reminder triggers, can you please add a new reminder that…” – it’s always good to be polite too. ## Removing a content reminder: To remove a reminder, follow Steps 1 & 2 above and then… 1. Select the **Clear Reminder** option. [Image: How to clear a content reminder] What? You were expecting more steps? Nope that’s it. Thanks for reading. You’ve now mastered delegation…I mean you've mastered setting up reminders in Sitecore. [Click this link for more Sitecore Productivity Tips for Content Authors and Marketers](https://www.techguilds.com/blog/productivity-tips-for-sitecore-content-authors-and-experience-marketers). Read Next [Productivity Tips for Sitecore Content Authors and Experience Marketers](https://www.techguilds.com/blog/productivity-tips-for-sitecore-content-authors-and-experience-marketers)